For a list of Frequently Asked Questions, Click Here

The Program Manager has total control and responsibility of the eSchoolnewsletter system. This individual is the main contact for all the users within the system. They will approve all the principals and any outside users, such as employees of the Superintendents Office, Public Relations and Public Informations Office.

To Sign Up For The First Time as the eSchoolnewsletter Program Manager

The support staff of eSchoolnewsletter will setup your account and password. In addition, we will request a list of schools and grades from you and we will setup each school as well. Principals will signup themselves.

Adding Outside Users to the System

As the Program Manager, you have the ability to add outside users (senders) to the system. Outside users include employees of the Superintendent’s Office, Public Relation’s and Public Information’s Office. You have the control to approve anyone to send emails through your eSchoolnewsletter system.

The setup process is very simple :
1 - As outside users initially signup , they will request to be your outside user or “sender”. You as the Program Manager will receive their request.

2 - On your Outside User screen (as shown below), you may either approve or reject their request. The request will be in the Pending (P) status until it is either accepted or rejected. If you approve the request, the outside user will be sent a confirmation and will be allowed to use the eSchoolnewsletter System. If you reject their record, you will be provided with a screen that allows you to send an email stating why the record has been rejected and their information will be deleted. If the status of a record is Approved (A), then the outside user has access to the eSchoolnewsletter system and is ready to go.

In the sample below, two individuals have requested to be outside users of the system. One is a Assistant Superintendent and one is a PR Spokesperson. The Assistant Superintendent has already been approved and the PR Spokesperson is still waiting a decision from you, the Program Manager.

First Name Last Name Email Function Status Functions Sally Smith smith@dps.org Asst Superintendent A Approved Bill Stuart bills@deed.com PR Spokesperson P Approve or Reject

Adding Principals to the System

To add principals to the system, please direct all principals to their Principal Signup Page.
Once at the signup page, they will select their school and you, as the Program Manager, will receive their request.

After you approve their request, they will be automatically issued a password and they can immediately begin using the system

Approving principals is done at the Principal Listings page. More information in reference to the Principal Listing page follows.

Principal Listings Page

As the Program Manager, you have the ability to add principals to the system.

The setup process is very simple :
1 - As principals initially signup , you will receive their request.

2 - On your Principal Listing page (as shown below), you may either approve or reject their request. The request will be in the Pending (P) status until it is either accepted or rejected. If you approve the request, the principal will be sent a confirmation and will be allowed to use the eSchoolnewsletter System. If you reject their record, you will be provided with a screen that allows you to send an email stating why the record has been rejected and their information will be deleted. If the status of a record is Approved (A), then the principal has access to the eSchoolnewsletter system and is ready to go.

In the sample below, two principals have signed up to be users of the system. One has already been approved and the second is still waiting a decision from you.

School Name Principal First Name Principal Last Name Principal Email Status Functions Central ES Mary Smith m.smith@fpss.org A Approved Howard HS William Troy w.troy@fpss.org P Approve or Reject

To Send Emails Through The System

To send emails, you simply login and click the “Send Email” link on the left side menu. On this screen, there are five steps :

1 - Grade(s) : You may select multiple grades or just one
2 - Subject Line : Enter your email title here
3 - Message Body : Place your message here
4 - Select a Delivery Priority
    Low Priority: Send out within 24 hours, after High and Medium priorities
    (ex. non-critical information and events scheduled several days away).
    Medium Priority: : Important; deliver as soon as possible
    (ex. time sensitive information such as events scheduled for today or early tomorrow).
    High Priority Emergency; must be delivered immediately ahead of all in queue
    (ex. early school closings, breaking news, weather delays, bus delays or life threatening situations).
5 - Then simply click the “Submit” button.

Lost Password

To recover a lost password, please go to Lost Password

Count Report

Count reports are available to all county/district administrators detailing the parent participation. Below is a sample :

School Grade Students Central Middle School 6 210 7 168 8 158 Total 536 Total Families: 492 Total Students: 536 Total Emails When Sending By School: 697 Total Home & Work Emails When Sending By Grade: 764

In this sample, there are 492 families that have signed up to receive eSchoolnewsletters from Central Middle School. The total number of students within these 492 families is 536 students. Because most families have more than one email address, sending an eSchoolnewsletter to the entire school will get delivered to 697 email account holders. If eSchoolnewsletters are sent out by grade, the number increases to 764 email account holders.

Still need help?  Email support@eSchoolnewsletter.com or call 410-988-5330.